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Claim Host Privileges in a Live Zoom Meeting

You can join Zoom meetings within signing in by accessing the link from a web browser or calendar invitation. If you should be the host and need to access host features such as screen sharing, you will need to sign in.

Claim Host Privileges
  1. In the meeting go to the Participants pane
  2. If you see just (me) next to your name, click on Claim Host

  3. Next click on Login to Claim Host

  4. Then click on Sign In with SSO

  5. On the next screen enter company domain fairfield (this is not case sensitive)
  6. This will take you to the NetID login page (if you have already logged into NetID on that computer recently it will pass you through)
  7. Once you have logged in successfully you will see (Host, me) next to your name

Link the Zoom Pro LTI to your Blackboard Course

Create a Zoom Meeting Room through Blackboard to host online classes or virtual office hours.

Zoom Pro LTI Set Up
  1. Open your course in Blackboard
  2. In the course menu, select the Add Menu Item (plus) button and choose Tool Link from the drop down menu
  3. Complete the Tool Link Options:
    1. Name: Enter the title you would like displayed for the Zoom link in your course navigation.
    2. Type: Select the Zoom Meeting Pro
    3. Available to users: Check this option so that students can see the link to the Zoom meetings as well.

      For Ultra Courses, you can add this to the course Course Content in the the Content Market area under Zoom Meeting Pro.

  4. Your new meeting link with populate at the bottom of the course menu. Select the link.

    You can reorder your link to move it higher on the course menu using the instructions found on Building Content in Blackboard Original Course View

  5. On the Rich LTI screen, select Schedule a Meeting

  6. Enter the Meeting Details
    1. Topic: The Topic will populate with your course name. You can customize this however you like, but keep in mind that this will display under your Zoom meetings as well so something descriptive is recommended. Example: PSYC1101 02 Office Hours
    2. Description: Optional
    3. When: Select the date and time of the first meeting
    4. Duration: Enter the length of the meeting
    5. Time Zone: The default time zone should match your current time zone.
      1. Check Recurring Meeting to use this meeting room throughout the semester.

        If you will hold office hours or classes on more than one day a week, select No Fixed Time from the drop down menu. You can also schedule a unique meeting for each class.

When students click on the link the course menu, they will see all of the scheduled meetings set up for this course.

Create a Narrated PowerPoint Using Zoom

Using One Monitor
  1. Have your PowerPoint presentation open in the background
  2. Open Zoom on your computer
  3. Choose New Meeting
  4. From the toolbar, choose Share Screen and select PowerPoint
  5. If you will be using computer sound or video, please check off the appropriate boxes
  6. Start the SlideShow in PowerPoint

    You will see a green box around your presentation indicating the area that is being captured

  7. If you move your cursor over the top middle part of your screen, a toolbar will drop down
    Select More on the right-hand side of the toolbar, and select Record to the Cloud

    If you are using a Basic Zoom account you will only have the option to the record on this computer. You will need to upload your video to a shareable space such as Dropbox, Google Drive, or YouTube to share the video.

  8. You are now recording everything you are saying and doing in PowerPoint. You can pause your recording if needed while you narrate your presentation. When you are done recording select Stop Recording
  9. Your video will automatically process when you end your meeting. You will receive an email from Zoom when the video is processed, and a second email when the transcript is complete and ready for edits. 

The video will also automatically be processed in your Kaltura My Media. You can embed the video in your course or share the link automatically generated from Zoom.

Using Dual Monitors (Not Mirrored)
  1. Have your PowerPoint presentation open in the background
  2. Set your computer's display settings to 'extend'
    Set up dual monitors on Windows 10
    Set up dual monitors on Windows 7
    Set up dual monitors on Mac
  3. Open Zoom on your computer
  4. Choose New Meeting
  5. From the toolbar, choose Share Screen and select Desktop 2
  6. If you will be using computer sound or video, please check off the appropriate boxes
  7. Open PowerPoint and start the SlideShow
    Note: You will see a green box around your presentation indicating the area that is being captured
  8. If you move your cursor over the top middle part of your screen, a toolbar will drop down
    Select More on the right-hand side of the toolbar, and select Record to the Cloud
  9. You are now recording everything you are saying and doing in PowerPoint. You can pause your recording if needed while you narrate your presentation. When you are done recording select Stop Recording
  10. Your video will automatically process when you end your meeting. You will receive an email from Zoom when the video is processed, and a second email when the transcript is complete and ready for edits.

The video will also automatically be processed in your Kaltura My Media. You can embed the video in your course or share the link automatically generated from Zoom.

Securing Your Virtual Classroom

As Fairfield University and other colleges have moved to remote teaching this spring, some instructors have had the experience of non-students managing to intrude on live Zoom meetings. These disruptive incidents, which often include injecting offensive material into the session, can quickly derail a class and undermine the teaching and learning that is taking place. To help prevent such intrusions in your classes, here are some steps you can take to effectively secure your Zoom sessions.

Virtual Classroom Security Tips

Lock your virtual classroom

Did you know you can lock a Zoom session that’s already started, so that no one else can join? It’s kind of like closing the classroom door after the bell. Give students a few minutes to file in and then click Participants at the bottom of your Zoom window. In the Participants pop-up, click the button that says Lock Meeting.

Control screen sharing

To give instructors more control over what students are seeing and to prevent them from sharing random content, Zoomrecently updated the default screen-sharing settings for their education users. Sharing privileges are now set to “Host Only,” so instructors by default are the only ones who can share content in class. If students need to share their work with the group, however, you can allow screen sharing in the host controls. Click the arrow next to Share Screen and then Advanced Sharing Options. Under “Who can share?” choose “Only Host” and close the window. You can also change the default sharing option to All Participants in your Zoom settings.

Enable the Waiting Room

The Waiting Room feature is one of the best ways to protect your Zoom virtual classroom and keep out those who aren’t supposed to be there.
When enabled, you have two options for who hits the Waiting Room before entering a class:

  1. All Participants will send everyone to the virtual waiting area, where you can admit them individually or all at once.
  2. Guest Participants Only allows known students to skip the Waiting Room and join but sends anyone not signed in/part of your school into the virtual waiting area.

The virtual Waiting Room can be enabled for every class (in your settings) or for individual classes at the scheduling level.

Lock down the chat

Instructors can restrict the in-class chat so students cannot privately message other students. We’d recommend controlling chat access in your in-meeting toolbar controls (rather than disabling it altogether) so students can still interact with the instructor as needed.

Remove a participant

If someone who’s not meant to be there somehow manages to join your virtual classroom, you can easily remove them from the Participants menu. Hover over their name, and the Remove option (among other options) will appear. Click to remove them from your virtual classroom, and they won’t be allowed back in.

Security options when scheduling a class

The great thing about Zoom is that you have these and other protection options at your fingertips when scheduling a class and before you ever have to change anything in front of your students. Here are a few of the most applicable:

  • Use a random meeting ID: It’s best practice to generate a random meeting ID for your class, so it can’t be shared multiple times. This is the better alternative to using your Personal Meeting ID, which is not advised because it’s basically an ongoing meeting that’s always running.
  • Password-protect the classroom: Create a password and share with your students via school email so only those intended to join can access a virtual classroom.
  • Disable join before host: Students cannot join class before the instructor joins and will see a pop-up that says, “The meeting is waiting for the host to join.“
  • Manage annotation: Instructors should disable participant annotation in the screen sharing controls to prevent students from annotating on a shared screen and disrupting class.
  • Disable video: Turn off a student’s video to block distracting content or inappropriate gestures while class is in session.
  • Mute students: Mute/unmute individual students or all of them at once. Mute Upon Entry (in your settings) is also available to keep the clamor at bay when everyone files in.
  • Attendee on-hold: An alternative to removing a user, you can momentarily disable their audio/video connections. Click on the attendee’s video thumbnail and select Start Attendee On-Hold to activate.

Important recommendation for instructors

The University encourages you NOT to post pictures of your virtual class on social media or elsewhere online, as posting video recordings or images from your class requires the written consent of all students.